Privacy Policy -
Events by Design, Inc. (dba APEX Meetings) is committed to protecting your privacy. This Privacy Statement sets forth our current privacy practices with regard to the information we collect when you or your computer interact with our website. By accessing, you acknowledge and fully understand Events by Design’s (dba APEX Meetings) Privacy Statement and freely consent to the information collection and use practices described in this Privacy Statement.
Related services and offerings with links from this website, including vendor sites, have their own privacy statements that can be viewed by clicking on the corresponding links within each respective website. Online merchants and others who participate in Events by Design (dba APEX Meetings)services are encouraged to participate in industry privacy initiatives and to take a responsible attitude towards consumer privacy. However, since we do not have direct control over the policies or practices of participating merchants and other third parties, we are not responsible for the privacy practices or contents of those sites. We recommend and encourage that you always review the privacy policies of merchants and other third parties before you provide any personal information or complete any transaction with such parties.
Events by Design (dba APEX Meetings) collects certain information from and about its users three ways: directly from our Web Server logs, the user, and with cookies.a. Web Server LogsWhen you visit our website, we may track information to administer the site and analyze its usage. Examples of information we may track include:

  • Your Internet protocol address.
  • The kind of browser or computer you use.
  • Number of links you click within the site.
  • State or country from which you accessed the site.
  • Date and time of your visit.
  • Name of your Internet service provider.
  • Web page you linked to our site from.
  • Pages you viewed on the site.

b. Use of Cookies

Events by Design (dba APEX Meetings)may use cookies to personalize or enhance your user experience. A cookie is a small text file that is placed on your hard disk by a web server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you. One of the primary purposes of cookies is to provide a convenience feature to save you time. For example, if you personalize a web page, or navigate within a site, a cookie helps the site to recall your specific information on subsequent visits. Hence, this simplifies the process of delivering relevant content and eases site navigation by providing and saving your preferences and login information as well as providing personalized functionality. You have the ability to accept or decline cookies. Most browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies. If you reject cookies by changing your browser settings then be aware that this may disable some of the functionality on our site.

c. Personal Information From Users

Visitors to our website can register to inquire about and/or purchase services. When you register, we will request some personal information such as name, address, email, telephone number or facsimile number, account number and other relevant information. If you are purchasing a service, we will request financial information. Any financial information we collect is used only to bill you for the services you purchased. If you purchase by credit card, this information may be forwarded to your credit card provider. For other types of registrations, we will ask for the relevant information. You may also be asked to disclose personal information to us so that we can provide assistance and information to you. We do not sell this information to or share it with third parties, except as described below. We use your contact information to fulfill your request or respond to your inquiry, and may alert you to reports, studies, Webinars or publications on related topics in which we think you may be interested. The emails that we send contain links that enable you to unsubscribe” from future such mailings. For example, such data may be warranted in order to provide online technical support and troubleshooting. We will not disclose personally identifiable information we collect from you to third parties without your permission except to the extent reasonably necessary for the company’s business including:

  • To fulfill your service requests for services.
  • To protect ourselves from liability,
  • To respond to legal process or comply with law, or
  • In connection with a merger, acquisition, liquidation or other corporate transaction.
We may subcontract with other companies and individuals to do work on our behalf; they may be provided with access to personally identifiable information, but only as needed to perform their functions. Notwithstanding any other provision of this Notice and in addition to those right to disclosure elsewhere herein, we may disclose personally identifiable information to any third party when disclosure is required by law, or desirable to permit us to exercise or preserve our legal rights or take action regarding potentially illegal activities or to protect the safety of any person.
We may store the personal details we hold about you for as long as needed, which may be indefinitely. We maintain certain procedures to protect the confidentiality, security and integrity of personally identifiable information while it is controlled by us. We use Secure Socket Layer (SSL) encryption to provide a level of protection for your payment information. After your order is fulfilled, Events by Design (dba APEX Meetings)stores only the first four and last four digits of the credit card number you provided us and your billing address. However, the storage and communication of personal data cannot always be completely secure and we can’t be held liable for any associated losses. Also, we cannot and do not guarantee that data transferred to third parties in accordance with this Notice will be protected against accidental misuse or loss.

We and our users do not tolerate spam.  You are not licensed to add other users to your mail list (email or physical mail) without their express consent. To report spam emails to Events By Design (dba APEX Meetings), please forward the email to  You may not send spam or otherwise send content that would violate our terms of service.

Agents of the Events by Design (dba APEX Meetings) have the discretion to occasionally update this Privacy Statement. When we do, we will also revise the ”updated” date at the top of this Statement. We encourage you to periodically review this Privacy Statement to stay informed about how we are helping to protect the personal information we collect. Your continued use of the service constitutes your agreement to this Privacy Statement as it exists at the time of your use of the service.
If you have questions regarding our Privacy Statement, its implementation, failure to adhere to this Privacy Statement and/or our general practices, please contact us by email at or send your comments to:

Events by Design, Inc.
Attention: Privacy Statement
PO Box 650514
Potomac Falls, VA 20165

Events by Design (dba APEX Meetings) will use commercially reasonable efforts to promptly respond and resolve any problem or question.

Last updated on September 5, 2013